Cialfo

Activity Feed

How to Create a Bragsheet for College Applications

A complete guide to help counselors and advisors support students in their academic and career planning.

Counselor Guidebook

This guide helps counselors assess and interpret students’ university readiness level.

Counselor guidebook - University Quest

Your All-in-One Student Services Marketplace

Introducing Comet

Why IB predicted grades show as 0 or incorrect in the Cialfo scattergram, how to update predicted grades, data refresh timelines, and how to view school-specific application history

Scattergram Data Issues - IB Predicted Grades Showing 0 or Incorrect Scores

MOHIT MMANGAL

Central Support

Anushka Kashyap

For School Counselors

Jenny Jiang

This is the place to get started with setting up and managing your school's account. Review your settings and configurations, add team members, and upload data.

Getting Started

How to set up your new Cialfo account as a counselor.

Managing Settings for your Cialfo Account (Counselor)

How to change Cialfo to your preferred language (EN/CN).

Use Cialfo in your preferred language

How counselors can set their preferred working hours, timezone and sync calendar

Setting up your personal account settings in Cialfo

Setting up your account

Announce to your school that you have now adopted the Cialfo platform!

Launch Announcement

To-Do List, estimated timelines etc to prepare you to roll out Cialfo to your students and guardians. Your pre-launch checklist!

Introducing Cialfo to Students and Guardians

Check out these materials to help your school launch Cialfo with students and your community.

Launch Resources for Students

Use these materials when you are ready to launch Cialfo with teachers.

Teacher Launch

Check out these materials to help your school launch Cialfo with guardians.

Launch Resources for Guardians and Families

Launch Resources

How to track and review student offers from DA UK universities on Cialfo?

Reviewing UK DA offers from Universities - Counselors

Riya Goyal

Resources & Checklists

The Cialfo Highlighter - March 2020

Getting you all caught up with all the latest happenings inside the Cialfo Community.

Monthly Highlighter: March 2022

Monthly Highlighter: April 2022

Monthly Highlighter: June 2022

The tips, tricks, and ideas behind today’s school counseling leaders

Counseling Unplugged Ep. 1 - "Using Tech Tools to Reach Out to Students."

Here is an easy activity to complete with students interested in applying to US universities

US University Mock Admissions Resource

The Now Virtual Reality of College Counseling

Career Advising - Resource Database of Helpful Career Guidance Tools

Monthly Highlighter: February 2022

Insights and Quick reports

Counseling Resources

How to add new students individually on Cialfo

Add a new student

How to assign a counselor to a student? How to unassign a counselor from a student? Where's the list of students w/o a counselor assigned?

Assignment of counselors to students

Preparing to launch Cialfo with Parents and Guardians? This is where you can learn about various options & functionality!

Registering Guardians/Parents on Cialfo

Creating & updating student, guardian, teacher or counselor accounts

Uploading students, guardians and staff

Community Launch Resources

Find out how to receive a scholarship through Direct Apply!

Scholarships through Direct Apply

Direct Apply: Frequently Asked Questions (FAQs)

Learn more about Direct Apply has to offer for schools and students.

What is Direct Apply?

Find programs tailored for international students on Cialfo. Direct Apply connects international students directly to universities, reducing complicated application processes to one simple flow — all without leaving Cialfo. Just search for Direct Apply schools, choose a program, and start the application. 

Direct Apply

How to manage UK applications on Direct Apply for Counselors

Applying to UK Universities on Direct Apply - Counselors

No offers or decisions yet? Try adding an Extra choice

UCAS Extra with Cialfo

No offers or decisions yet? Consider Clearing courses.

UCAS Clearing with Cialfo

Frequently asked questions about UK applications through Direct Apply

Direct Apply: UK Applications FAQs

How to write UCAS letter of reference?

DA Applications to UK universities

Where to find & how to research for Direct Apply programs offered by different colleges. Also, learn how to add and delete an application.

Direct Apply College Search, adding and deleting applications (Counselors)

Discover the programs available on Direct Apply.

What types of programs are available on Direct Apply?

Search and Adding Programs

Applying to a Direct Apply (DA) program is a breeze. Counselor or student just have to follow these few steps to submit DA applications

Walking through the steps of Direct Apply application (Counselor)

Adding a review stage to your students' Direct Apply applications

Reviewing Direct Apply Applications (Counselor)

Creating and Submitting Application

More on VFS' visa services that come with Direct Apply!

Visa Facilitation Services Global (VFS)

Deleting or withdrawing from applications with Direct Apply

Post Submission

Your Dashboard explained

Getting Started with Hubs in Cialfo

Dashboard

How to manage your active and deactivated students on Cialfo

Using the Student List & Creating Reports

From assigning counselors to students, sending out registration emails, deactivating students and more!

The Power of Bulk Actions

How to send a direct message to the students via the Inbox feature?

Send an Inbox message to your student

Students

Our Notes feature is perfect for post-meeting notes, brainstorming sessions, emailing families about progress, and more!

Take down important Notes for students

Rescheduling a confirmed Meeting

Student Features

The student window explained

Guidance for counselors to manage/edit your students' profile details, application, contact details and more!

Managing a student's Profile as a Counselor

Find out more about available GPA options supported in Cialfo

Understanding Grades and GPA options offered

Your students can log their club participations, volunteering experiences and other achievements under Extra-curricular Activities

Record Extra-Curricular Activities taken by your student

Store parent, guardian, or other contact information for a student

Register your student's contacts as Guardians

Getting started with Meetings - Calendar & Zoom sync, schedule, reschedule, delete & how can you see all meetings on the students page

Invite your student to a Meeting

Student Profile

Using the Universities page to research on university options for your students

Browse and search for colleges and Universities

How Cialfo's Scattergram works — including IB predicted grades showing 0 or blank, data lag after updates, school-only data view, features, default settings, and downloading data.

Scattergram explained

Cialfo collects essay prompts for over 1000 universities in the United States!

College Essay Requirements in Cialfo

Visualize a Student's Admissions Chances with Scattergrams

Likelihood & College Fit Calculator

Learn how to record, track, and manage conditional offer requirements for student applications in Cialfo, including the updated category names effective March 2026.

Conditional Offer Option in Applications (For Counselor)

Universities

Send documents electronically to colleges and universities

cDocs

A checklist to keep in mind before starting the recommendation letters and document sending process.

cDocs Checklist

PreSubmission Checklist

Prepare and send a Counselor Recommendation & Letter of Recommendation

Prepare and send a Teacher Evaluation & Letter of Recommendation

Learn how to prepare an optional report, attach an optional transcript, as well as sending these documents in cDocs

Prepare and send an Optional Report & Optional Transcript

Prepare and send a Final Report & Final Transcript

How to send documents for alumni and graduated students in Cialfo — including Parchment vs cDocs choice, post-August cycle reset behaviour, and reactivation steps.

Sending Documents for Alumni

Quick Guides & Checklists

cDocs explained

Account Configure: cDocs

How to manage your documents and submissions per student on cDocs

cDocs - Profile

How to manage transcript requests from students for summer programs, internships and more!

Managing transcript requests from students

Getting started with cDocs

For creating, managing and uploading documents for all students in a single view

cDocs Documents

Counselor can manage individual student's document on this tab!

cDocs Profile - Documents Tab

Prepare your School Information & School Profile

How to bulk upload up to HUNDREDS of documents on cDocs

cDocs Bulk Uploader

How to update or delete documents in cDocs

How to replace or remove a document

Document Preparation & Uploading

How to send Common App documents in cDocs — including mid-year reports, optional transcripts, counselor switching, updating after initial send, and ED agreement.

Document Sending via Common App

How to send documents for Direct Apply Applications

Document sending via Direct Apply

cDocs Submissions

Sending documents for students through the cDocs Profile? This help article's for you!

cDocs Profile - Submissions Tab

How to undo a sent document (Common App only)

Guidance for counselors on managing delayed or low-quality document submissions.

Common App Document Submission Issues: Delivery Delays & Document Quality Concerns

Document Sending

What is a CEEB Code?

Why can't I change delivery methods?

How do you tackle sending LORs for external recommenders

Methods to send LORs written by external recommenders

A guide for counselor to help their student on missing LoR Button

Why can't my student request for LORs?

Why students can't link their Common App accounts — graduation year, application year, Enable Sending, sync failures with correct profile, and how to unpair or unlink a Common App account.

Why can't my students link their Common App accounts — and how to unpair

What does 'Enable Sending' mean? How do I handle  students from previous and current application cycles?

Why should I enable sending?

Sending documents for transfer students via cDocs

Can I send documents for a transfer student?

Document sending in the new application cycle for students applied in the previous year

Sending Final Transcripts after August 1st

How can counselors help to unlink a student's Common App account

How to unlink a student's Common App account

When a teacher or counselor's account shows as "Not Linked", what needs to be done to resolve it?

What does it mean if a recommender is Not Linked?

Common Questions & Troubleshooting

Features available with a Professional subscription only

Premium Features

How to create and archive tasks for individual students

Assign a new task or task list to your student

How to assign assessments to students, where students can find the assessments and troubleshooting. ✨ Pro Users Only ✨