What is a Conditional Offer?
A conditional offer is a type of university admission offer where a student is offered a place if they meet certain specified requirements. These requirements must typically be fulfilled before the university can confirm the student’s admission. These conditions may include achieving a specific overall score, meeting subject-level grades, or fulfilling English language requirements.
Keeping track of these conditions is important. It helps counselors monitor a student’s progress and confirm when the university’s requirements have been successfully met.
Conditional Offer Tracking in Cialfo
Cialfo now allows counselors to record and manage conditional offer requirements directly within the Applications section.
When an application's Result is set to Conditional Offer, two additional fields appear:
Conditions Category
Conditions
These fields allow counselors to document the specific requirements students must meet to secure their admission.
Access & Permissions
Conditional offer details can be viewed and kept updated within the Applications section by Admins, Counselors, and Students, ensuring the student’s offer requirements remain accurate, visible, and up to date for everyone involved in the application process.
Note: Conditional offer tracking is available for submitted applications. Manual updates can only be made for applications submitted via UCAS or the 'Other' delivery method. For Common App and Direct Apply (UK-DA and DA), the Conditional Offer result cannot be added or edited manually.
How to Add Conditional Offer Details
Follow these steps to record offer conditions:
Step 1: Set Result to "Conditional Offer"
Navigate to Applications.
Locate the student’s submitted application.
Update the Result field to "Conditional Offer".
Once selected, the "Condition Categories" and "Conditions" fields will appear.
Step 2: Select Condition Categories
The Condition Categories field allows you to classify the type of requirement. Multiple categories can be selected at the same time from the drop-down menu.
Overall Score
Subject Requirements
Language Requirements
Full Conditions
These categories help teams organise and filter offer requirements more effectively.
Step 3: Add the Offer "Conditions"
Click the " Add Conditions".
A text editor will open.
3. Enter the university’s conditional offer requirements.
4. Click Save.
5. After saving, you can click on ‘View Conditions’ to view or later update the conditions.
Tracking Condition Fulfilment with Flags
Two new flags are available in the Flags section to track whether a student has met their conditions:
Conditions Met
Conditions Not Met
These flags allow counselors to quickly signal the status of the offer without needing to review the full notes. The students cannot update these flags in their application.
By categorising conditions and marking them as met or unmet, counselors can easily track student progress and manage offers efficiently.