College Visits - For Counselors

In this new release of college visits, two cards will be on the counselor dashboard for your convenience. In the two cards, you can monitor your College Visit Schedule and your Visits in your region.

In College Visit Schedule, you can look at information for the top 3 upcoming confirmed visits. In Visits in your region, you will be able to view the top 3 incoming requests and confirm requests directly on the dashboard.

If you need more information, clicking 'View All' will bring you to each corresponding page for management in a greater depth.

Counselors can now see an overview of the visit request in the request card with the ability to take quick action like accept, decline and proposing a new time. If counselor is declining the request, they will need to provide a reason on why they are declining the request and the reason will be shown to the university who requested the visit.

Once a visit is accepted, additional details become available, including the university's city and country, student connections, a message from the university, and the visit type (virtual or in-person). The University Information section also includes details such as the number of applicants from your school over the past two years and information about the university representatives.

After accepting the Visit, counselors now have the option to notify students about an upcoming visit.

You will now see three tabs underneath College Visits.

In Schedule, the notification shows you either "Upcoming" for upcoming visits in the next 15 days.

In Requests, you will see all the unconfirmed visit requests.

If you have not yet set your availability or if there are very few slots set for the school, you will see a 'Set up availability' prompt. Schools that set their availability can receive over 50 visit requests from universities.
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​Note: If your availability has already been set up, you will not see the

"Set up availability" prompt on the Visits page.

To schedule your own school events, such as a new college visit or a college fair for your students, click the Add New button and select College Visit or College Fair. Then, fill in the required details, including the college, description, staff note, organizer, visit type, date, time, and location. Organizers can be selected from the staff members already registered in Cialfo.

Scroll down within the visit page to find the Attendee Requirements section. Here, you can add requirements for attendees, such as setting a registration deadline and selecting students by graduation year.

After filling in all the required information, click Save. If you click Save and Notify Audience, all selected audience members will receive an email notification.

After completing and saving the visit, it will appear in the Upcoming College Visits list under Schedule tab.

Once the college event has been created, the selected attendees will receive a notification email from Cialfo.

Students can also log in to their Cialfo accounts to view more details about the event.

This feature allows counselors to send emails to all college representatives associated with the scheduled college visits. For every visit listed in the Visits Schedule section, the email will be sent to all designated representatives for the respective universities.

Enter the subject and message, attach any files if needed, and click Send.

To access this page, go to Visits > Schedule. You'll see a dashboard displaying upcoming and past events, organized by date. From the top menu, you can also manage your account settings by selecting My Settings or School Settings.

Note: The School Settings option may not be visible to all users, depending on their user type and access level. Typically, only admin counselors have permission to view and modify school settings.

My Settings - Brings you to a page where you can link your Zoom account for virtual visits and indicate email notification preferences.

School Settings - You can sync your school/personal calendar so that all approved visits will show up in the calendar

To view more details about a college visit, click the scheduled event. A sidebar will open, displaying an overview of the event along with the list of attendees.

Clicking on College Visit > Requests will allow you to view all incoming College Visit requests. This is where you can confirm, reschedule, and cancel requests.

Sharing your school's availability with college representatives is now easier than ever! Simply click the Copy Link button to copy the availability link, then share it with college representatives as needed.