How to Send Documents Video Overview

Before sending documents in cDocs, we recommend reviewing a few things to make sure document sending is ready to go flawlessly. Here is a checklist to provide some guidance. 

Check #1

Are Common App & Parchment Sending Enabled for your school?
Has your school completed the School Information section?
Has the School Profile been uploaded (PDF format and no larger than 2,000kb)?

Check #2

If you will be sending documents via Common App, have all students linked their Common App account AND answered the FERPA? You must have both columns in green for document sending to be successul.  If the CA is linked, but the FERPA has not been answered, it could signal that the student accidentally created and linked a second or wrong Common App account. Refer to this troubleshooting article.

Check #3

If you will be sending documents via Common App, have all teachers successfully been linked to Common App? This is an automated process and happens when a teacher creates a Common App Teacher Evaluation form. If the teacher has created a form but is showing as not linked, it could signal that the teachers's email ID has already been invited to completed a recommendation directly in Common App thus blocking the ability to send their letter. Refer to this troubleshooting article.

Check #4

Are all documents in PDF format? Check the file type of the documents that have been uploaded? Documents can only be sent to Common App and Parchment as a PDF. If they have not, they will need to be deleted and re-uploaded.

Check #5

Check to see that a student has the following PDF documents before sending:

Counselor Documents

  1. Letter of Recommendation-Counselor
  2. Counselor Recommendation Common App Form (for CA sending only)
  3. Common App School Report (for CA sending only)

Teacher Documents

  1. Teacher Letter of Recommendation for each recommender
  2. Common App Teacher Evaluation for each recommender (for CA sending only)
  3. Look in the documents section for a student and you should see the following:

Transcripts

  1. Initial Transcript
  2. Transfer Transcript (if applicable)

School Profile

  1. A School Profile 

If you've made it this far and everything checks out, CONGRATULATIONS! 

You are now ready to send your first set of documents. Check out our other Help Center articles on sending Common App documents and sending Parchment documents.

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