This article aims to guide counselors on what they would need to do when a student submits a UCAS application on Direct Apply. If you want more information on how the student flow is like, please refer to this help article. Do note that students will have access to Student Education Advisors (SEAs) who will help them, with you, in this process.

Step #1: Viewing the student's UCAS application

  1. Go to cDocs

  2. Select the student > Submissions tab

  3. You'll find a section under Direct Apply

Step #2 UCAS Reference Letter

If you need further guidance on writing a UCAS reference letter, you can refer to this help article.

To prepare the UCAS Reference Letter for your student's UCAS applications on Direct Apply, follow the steps below:

  1. Go to cDocs

  2. Select the student > Documents tab

  3. Select "UCAS Reference Letter"

  4. You'll be led to the below text box where you'll need to complete the letter. The character limit for a UCAS reference letter is 4000 character or 47 lines (whichever comes first). You will not be able to add more text if the limit has been reached.

  5. Save the letter by clicking the "Save" button.

  6. Once the letter is saved, "UCAS Reference Letter" button will not be available and you'll be able to see it at the Documents tab of the student.

  7. If you've not submitted it yet, feel free to select the pencil icon to edit the letter.

Step #3: Upload Predicted Grades

  1. Go to cDocs

  2. Select the student > Documents tab

  3. Select "Upload"

  4. You can either drop the file from there or use our template if needed and drop the file to be uploaded afterward.

Step #4: Sending Documents for the UCAS application

Now that you've created your UCAS Letter of Reference, uploaded your predicted grades, you're at the final step - submitting the documents for the application!

  1. Go to cDocs

  2. Select the student > Submissions tab

  3. Select the UCAS application

  4. Click "Send" to send the Letter of Reference and predicted grades.

And you're done!

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