What is an optional transcript & optional report and how can counselors use it?
An optional transcript and optional report is a set of Common App documents that counselors can prepare to send any additional document and/or add new information for the student.
Take a look at this quick video:
Preparing an Optional Transcript
To upload an Optional Transcript, click on on the upload button.
Drop the document into the blue box
Once upload, there will be a blue tick next to "Optional Transcript".
Preparing an Optional Report
In order to send the optional transcript, counselors will need to prepare an Optional Report as well. Click on either Optional Report, or Optional Report 2.
A window will pop up, prompting you to select which updates you are making for the Optional Report. Select the relevant checkboxes and click Save.
Once you have a file uploaded, you should see a notification saying 'Processing... Your Common App form will appear in the student's Documents List once it's generated. Please wait a minute.'
It is now prepared! You can proceed to send the documents on Submission page.
Optional Report Amendment Types
Please note that the different types of changes you are making to the optional report require different types of information.
Updated Transcript or predicted grades
You will be required to specify which changes you are making in this optional report, and will also need to upload a transcript associated with that specified change.
Please note that you will also need to attach an uploaded transcript to this report in order for Common App to receive and process the documents.
Class Rank
You will be required to select how class rank is reported, whether the rank is weighted or unweighted, as well as the range in which the rank is applicable to the student.
Student GPA
You will be required to specify Cumulative GPA, the GPA scale, date range, weight type, as well the school's passing mark in order to make changes to the GPA. School GPA is calculated by the measures provided in Account Configurations in Grade Default. If this is inaccurate, please reach out to your school administrator or counselor managing Account Configurations.
Change in student's enrolled courses
Although not required to fill out any other information besides uploading the associated file, we recommend reviewing the document before submission to make sure that all relevant information is included in this optional report.
Change to my evaluation
Similarly to changes in student's enrolled courses, no additional information is required besides uploading the associated file. We recommend reviewing the document before submission to make sure that all relevant information is included in this optional report.
Have a question you are unsure of or need more information for your specific needs? Please reach out to our support team via Chat or check out other resources at Cialfo!