Cialfo - Access

As high school comes to an end, students start to embark unto different paths in life. Many of them may choose to go to college or university, whereas some may also choose to take a gap year or to directly enter the workforce etc.  As counselors, using Upload to Import Student Data will easily allow you to keep track of these information and continue to stay connected with students even after their graduation.

What student data can I upload in bulk?

  • Student Outcomes

More coming to you soon...  (Grades, GPAs, college applications...)

Where do I navigate to find Upload (Student Data)?

On the left-hand menu, select Upload, then click Import Student Data.

At this point, you should have your data file prepared. If you don't have one, and are looking for a template that can be easily filled in, you may download them here -

Step 1 - Uploading your data file - (.csv) or (.xls) or (.xlsx) only

a. Click the upload box, then browse and select the file you want to upload OR
b. Drag the file that you want to upload from its folder and drop it into the upload box

Step 2 - Configuring the settings of your upload

  1. Select the Outcomes uploader

  2. Make sure to determine which format the dates in your file are in so that the data is read accurately by the uploader - our system accepts Day-Month-Year, Month-Day-Year, and Year-Month-Day formats

Step 3 - Matching data columns to Cialfo fields

First, determine which row of data in your file contains the column headers. Next, looking at the data fields that are available on Cialfo, match the columns of data you have in your file to them. For ease of future uploads, your method of matching will also be saved and automatically applied on the next upload :)

Note: All required fields are marked with an asterisk (*). For optional fields, there is an option to Ignore this column and no data will be imported under that data field.

Step 4 - Preview & Confirm

Reviewing errors found

After processing your data, the magical wizard will then tell you exactly which row of data in your file contains errors and also what the errors are specifically. With this information, you can then do the necessary corrections. Alternatively, you may also download an error report.

Confirming student data to be imported

On the next tab New, you will be able to see exactly what data will be imported by the uploader and also confirm the student data you are about to import.

Turning on the "Update" function (Optional)

Intelligently enough, Upload 2.0 is also able to detect whether a student already has the existing data you are trying to upload. When this is the case, you have the option of deciding whether to update the data or to leave it as it is.

Note: Turning on update will override/replace any existing data 

Step 5 - Confirming your upload

Last but not least, click Finish Import and voila - all done! 

Watch your upload status turn green, and just in case you ever need to refer back to it, you can always check the details of it on the Upload Log page.

That's the end of Uploading Student Data! Happy uploading!

  • To view how to Upload Users - click here

  • To view how to Upload Tests - click here

For any questions - feel free to use our Chat with Cialfo to speak to our team :)

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