As high school comes to an end, students start to embark on different paths in life. Many of them may choose to go to college or university, whereas some may also choose to take a gap year or to directly enter the workforce etc. As counselors, using Upload to Import Student Data will easily allow you to keep track of this information and continue to stay connected with your students even after their graduation.
What student data can I upload in bulk?
Where do I navigate to find Upload (Student Data)?
On the top right-hand corner, click on your Profile Picture and a drop-down menu should appear. Under Account, select Upload.
Upon landing on the Upload page, select Import Student Data.
At this point, you should have your data file prepared. If you don't have one, and are looking for a template that can be easily filled in, you may download them here -
Step 1 - Uploading your data file - (.csv) or (.xls) or (.xlsx) only
a. Click the upload box, then browse and select the file you want to upload OR
b. Drag the file that you want to upload from its folder and drop it into the upload box
Step 2 - Configuring the settings of your upload
Select the Outcomes uploader
Make sure to determine which format the dates in your file are in so that the data is read accurately by the uploader
Step 3 - Matching data columns to Cialfo fields
First, determine which row of data in your file contains the column headers. Next, looking at the data fields that are available on Cialfo, match the columns of data you have in your file to them. For ease of future uploads, your method of matching will also be saved and automatically applied on the next upload :)
Note: All required fields are marked with an asterisk (*). For optional fields, there is an option to Ignore this column and no data will be imported under that data field.
Step 4 - Preview & Confirm
Reviewing errors found
After processing your data, the magical wizard will then tell you exactly which row of data in your file contains errors and also what the errors are specifically. With this information, you can then do the necessary corrections. Alternatively, you may also download an error report.
Confirming student data to be imported
On the next tab New, you will be able to see exactly what data will be imported by the uploader and also confirm the student data you are about to import.
Turning on the "Update" function (Optional)
Intelligently enough, Upload 2.0 is also able to detect whether a student already has the existing data you are trying to upload. When this is the case, you have the option of deciding whether to update the data or to leave it as it is.
Note: Turning on update will override/replace any existing data
Step 5 - Confirming your upload
Last but not least, click Finish Import and voila - all done!
Watch your upload status turn green, and just in case you ever need to refer back to it, you can always check the details of it on the Upload Log page.
That's the end of Upload (Student Data)! Happy uploading!