Before colleges and universities can schedule a visit to your school, set up your school's availability to host college and university representatives.
Step 1 - Log in to your school's Explore account through the College Visits section of Cialfo.
Step 2 - Click on Availability on the left side.
You can start adding slots by clicking on the desired date on the calendar. The dates are displayed for the entire month.
Step 3 - Click on the required date for which you want to set up your available slots and a sidebar will appear. Click on 'Add Slot' to create an available time slot. You can schedule the available slots by selecting the slot duration from the right panel. Slots can be as little as 10 minutes. The 'from' and 'to' time selectors define a slot.
Finally, if you are willing to host more than one visit during a time slot, add the number of colleges and universities you are capable of hosting within a given window of time. For example, you'd like to have 5 universities sign up for a college visit that's set for your school from 1 to 3 PM. You're able to break down that time frame into several slots to have universities sign up for!
Step 4 - A slot can be applied to the particular date or it can be made recurring on the same day of every week until one year from the date of creation. As seen in step 3, you can also choose when the recurring visit slots will be. Decide if those timings should apply to only that date or should it apply to all the following days in the year (ex: apply to all following Mondays).
Step 5 - Be sure to set timings and available slots for each day of the week.
Your School's Unique URL
After you have set up your school's account and added your availability, you are now ready to accept college and university visit requests to your school. Explore by Cialfo provides you with a unique URL that you can share with colleges and universities, including in your email signature, or add to your school's website.
Option 1 - Find your school's unique URL in the Events section of Explore.
Option 2 - Navigate to your profile on the top right-hand corner and select School Details. There you will also find the link to your school's unique URL.
Promote to Colleges & Universities
Soon, we'll add a way for you to invite colleges and universities directly from within the platform. In the meantime, here are some great ideas for inviting colleges and universities to schedule visits on Explore.
Idea #1 - Add your Explore link to your email Signature!
Idea #2 - Away from the office for travel or a school holiday and you usually set up an out of office message? Be sure to include a link for college and university reps with your school's unique URL
Idea #3 - Add your Explore link to your school's website
Idea #4 - Send an email to your college contacts encouraging them to register on Explore!
Idea #5 - Include your school's URL on your business card and give to college and university representatives at various conferences and events