Here is a step-by-step guide for students on how to link Common App with Cialfo.
Additionally, a visual guide has been included at the end of this Help article.
Common Questions
Here's a quick video:
Recommended: Complete your student Profile
In Your Profile, fill in all the required details that are marked with a red asterisk (*).
Date of Birth
Mobile Number
Address
City
State (applicable to U.S., Canada, and China only)
Postal or ZIP code
If you are unable to, contact your counselor to make these changes for you.
Step 1: 'Link Account' from the Applications page
Navigate to the Applications page on the left menu and click on "Link Common App". You will be redirected to the Recommendations page, where you can click on "Link Account".
If you are unable to see the 'Link Account' button, check the following:
Your Graduation Year should be set to 2024 or 2025
Application Year (under Profile - Application Details) should be set to 2024
Once you have fulfilled the above criteria, you are eligible to link a Common App account. If you have linked an account before August 2024, you will need your counselor to 'Enable Sending' before the button will appear for you.
Step 2: Important - Decide which Common App account to link
Warning: Pay close attention here
Once 'Link Account' is clicked, you will reach Common App's sign-in page.
If you have already signed up and registered for a Common App account:
Use the registered email and password to log in. Double-check that this email and password combination is for the correct Common App account you want to link. This is also especially important if you have already answered your FERPA status.
If you do not have a Common App account yet:
Click on "Create an account" to get started on your registration. Note: You do not need to register on Common App with the same email address you use to log in to Cialfo.
Step 3: Sign in to an existing account, or create a new one
If you have already signed up and registered for a Common App account:
Once you have logged in to the account you want to link to Cialfo, you will need to verify that you give permission to Cialfo to access your information. Select 'I agree' and finalize your decision by clicking 'Connect'.
If you do not have a Common App account yet:
Select "Create an account" and fill in your details to register for a new account. Once complete, select "I agree" to give permission to Cialfo to access your information, then finalize the decision by clicking 'Connect'.
Step 4: Fill in the necessary Common App sections
The following sections need to be filled in before applications can be submitted and before a counselor can send documents for you.
Personal Information
Including First and Last Name, Date of Birth, and Address.
Education
Enter your current or most recent secondary or high school. Once entered, you will see the address and CEEB code of your school in this section. You must see the CEEB code in this section in order for this process to work correctly.
My Colleges
Add at least one college to your 'My Colleges' list through College Search.
Recommenders & FERPA
Select any college in 'My Colleges', then complete the Family Educational Rights and Privacy Act (FERPA) release authorization process.
Step 5: Verify the completion status of your FERPA release authorization
Check for green check marks ✅ in the areas highlighted to verify that you have completed the FERPA release authorization process.
Note: Once linked, you will not be able to request recommendations from your school teachers or counselors within Common App. Those recommendations must be requested within Cialfo.
Step 6: Verify that your Common App account has been successfully linked
Return to the Applications page on Cialfo, click on Request LOR and verify that you can see the words "Account Linked" highlighted in green. The status of your FERPA release authorization will also sync over and show here once you have completed it.
Note: Should you need to check which account has been linked, the email and ID of the linked Common App account will also be displayed in this section.
Common Questions
'Link Account' button is missing
Your Graduation Year should be 2024 or 2025
Check this in the Personal Information section of Your Profile page. Contact your school counselor if you need this to be changed.
Your Application Year should be 2024
Check this in the Application Details section of Your Profile page. Update this or contact your school counselor if you need this to be changed.
Your counselor needs to 'Enable Sending' for your account
If you have linked a Common App account before August 2024, your counselor will need to click 'Enable Sending' for you on their cDocs page to confirm that you are rolling over to the current application cycle.
Wrong Common App account linked / Need to unlink Common App account
Note: This issue needs to be resolved before your school can submit any document
Contact your school counselor as soon as possible and they will be able to assist with unlinking your Common App account.
Mismatched High School
If you see this message, go to Common App and check your Education section. Make sure you are selecting the correct school you are from - the most accurate method is to search the CEEB code of your school.
Once updated and if the school now matches correctly, the error should automatically disappear.
Should the error persist even after 24 hours, check if you have the correct Common App account linked by cross-checking the email and ID displayed on the Recommendations page versus what you see when logged into Common App.
Alternatively, reach out to your school counselor to have them manually initiate a sync between your Common App account and Cialfo.